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APPENDIX A - TEDS DATA ELEMENTS

TEDS MINIMUM DATA SET

Missing values are coded as:

Unknown--The State collects this data item, but the record does not reflect an acceptable value.
Not Collected--The State does not collect this data item for submission to TEDS.

Definition of a 'Client'
A 'client' is a person who meets the following criteria:

  1. Has an alcohol or drug related problem, or is being treated as a co-dependent (see below)
  2. Has completed the screening and intake process
  3. Has been formally admitted for the treatment or recovery service in an alcohol or drug treatment unit
  4. Has his or her own client record.

A person is not a client if he or she has completed only a screening or intake process or has been placed on a waiting list.

Definition of a 'Codependent'
A 'codependent' is a person who has no alcohol or drug abuse problem, but:

  1. Is seeking services because of problems arising from his or her relationship with an alcohol or drug user
  2. Has been formally admitted for service to a treatment unit
  3. Has his or her own client record or has a record within a primary client record.

Transaction Type
Identifies whether a record is for an initial admission or a transfer/change in service.

For purposes of reporting to TEDS, a treatment episode is defined as that period of service(s) between beginning of a treatment service for a drug or alcohol problem and the termination of services for the prescribed treatment plan.

When a client changes service, facility, program or location during a treatment episode, the State will send a complete transfer record to TEDS.

Date of Admission
The day when the client receives his or her first direct treatment or recovery service.

Type of Service
Describes the type of service the client received.

Number of Prior Treatment Episodes
Indicates the number of previous treatments the client has received in any drug or alcohol program. Changes in service for the same episode should not be counted as separate prior episodes.

Principal Source of Referral
Describes the person or agency referring the client to the alcohol or drug abuse treatment program.

Date of Birth
Client's date of birth.

Sex
Identifies client's sex.

Race
Specifies the client's race.

Ethnicity Identifies client's specific Hispanic origin, if any.

Education
Specifies the highest school grade the client has completed.

Employment Status
Identifies the client's current employment status.

Substance Problem Code (Primary, Secondary, Tertiary)
These fields identify the client's primary, secondary, and tertiary substance problems.

Usual Route of Administration (Primary, Secondary, and Tertiary)
These fields identify the usual route of administration of the respective substances.

Frequency of Use (Primary, Secondary, and Tertiary)
These fields identify the frequency of use of the respective substances.

Age at First Use (Primary, Secondary, and Tertiary)
These fields identify the age of first use of the respective substances. If the substance is alcohol, the field identifies the age of first intoxication.

Use of Methadone Planned
Identifies whether methadone will be used as part of the treatment.

TEDS SUPPLEMENTAL DATA SET

Pregnant at Time of Admission
Specifies whether the client was pregnant at the time of admission

Veteran Status
Identifies whether the client has served in the uniform services. This category also includes veterans of the Coast Guard and Public Health Service.

Psychiatric Problem in Addition to Alcohol or Drug Problem
Identifies whether the client has a psychiatric problem in addition to his or her alcohol or drug use problem.

DSM Criteria Diagnosis
The diagnosis of the substance abuse problem from the American Psychiatric Association's Diagnostic and Statistical Manual of Mental Disorders.

Marital Status
Describes the client's marital status. The following categories are compatible with the U.S. Census.

Living Arrangement
Specifies whether the client is homeless, living with parents or in a supervised setting, or living on his or her own.

Source of Income/Support
Identifies the client's principal source of financial support. For children under 18, this field indicates the parents' primary source of income/support.

Health Insurance
Specifies the client's health insurance (if any). The insurance may or may not cover alcohol or drug treatment.

Expected/Actual Source of Payment
Identifies the primary source of payment for this Treatment Episode.

Detailed 'Not in Labor Force' Category
Gives more detailed information about those clients who are not in the labor force.

Detailed Criminal Justice Referral
Gives more detailed information about those clients who are referred to treatment through contact with the criminal justice system.

Days Waiting to Enter Treatment
Indicates the number of days from the first contact or request for service until the client was admitted and the first clinical service was provided.

Detailed Drug Codes (Primary, Secondary, and Tertiary)
These fields identify the client's specific drug problems, and have a direct relationship to the Minimum Data Set item 'Substance Problem Code'. For TEDS, SAMHSA defined the following Detailed Drug Codes:


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